on a receiving or freight dock, refer to Title 49 CFR, part 177.848 which is reprinted in Figure 6-
3. The HCC segregation chart (Appendix C) may also be consulted as a guide for proper
segregation.
3.18 Inspection of Receipts From Procurement
A. The purpose of inspecting procurement receipts is to assure that the material actually
received corresponds with that specified in the procurement documentation. Since movements to
storage will, at least in part, be made on the basis of labels, shipping papers, and MSDSs,
receiving personnel also must be alert to the quality of shipping papers and the appropriateness of
labels. Hazardous materials, like other commodities, generally become the property of the
Government at the point of origin or manufacture, or at a commercial redistribution facility (FOB
origin). The point of origin inspection, normally conducted by a Quality Assurance
Representative (QAR) of the appropriate Defense Contract Management District (DCMD) or the
General Services Administration (GSA), is limited to a statistical sampling of the lot of material
to be shipped. Consequently, deficiencies may exist in the uninspected portion of the shipment.
For this reason, it is imperative that receiving personnel have the procurement documentation
available to them. In addition, receiving personnel must be knowledgeable of the regulations and
procedures governing the packaging, marking, labeling, and handling of hazardous materials.
Also, this is the proper point in the process to assure that an MSDS record is in the HMIS. This
is very important because the HMIS assigns an MSDS serial number to the MSDS when the
record is introduced into the system. A number of warehousing systems use this number as a
basis for matching the product in storage with the correct MSDS in the HMIS thus establishing a
method for calculating the daily balance of hazardous materials which must be reported each
year.
B. Inbound hazardous materials will be inspected for piece count, evidence of external damage,
and identification verification. In addition, material procured FOB destination normally has not
been previously inspected by a QAR or other Government inspector for completeness, proper
identification, packaging requirements, and condition code, and will require inspection for
compliance with the procurement documentation.
1. During the off-loading process, personnel will carefully inspect all incoming material to
ensure that the packaging is in full compliance with the quality assurance specifications and
conditions of the contract. Only when it can be positively determined by inspection that the
packaging meets contractual requirements will such material be forwarded to the designated
hazardous materials storage area.
2. When it is determined that the packaging does not meet contractual requirements, the
deficiencies will be noted immediately and a Supply Discrepancy Report (SDR)/Report of
Discrepancy (ROD) will be prepared as specified in paragraph 3.25. Material found not meeting
contractual specifications will be suspended under supply condition code L. Suspended material
will be held in the appropriate hazardous materials storage area pending the receipt of disposition
instructions from the appropriate item manager or contracting officials. Containers found to be
leaking or otherwise not in compliance with DOT regulations will be overpacked in accordance
with DOT regulations. Packages requiring marking or minor packaging repairs will be
3-5
