3.25 Discrepancies in Shipment
A. The purpose of reporting discrepancies in shipment is to provide claim offices with
documented facts to support loss and damage claims against a carrier or contractor to ensure
recovery of Government funds. The two commonly used discrepancy reports are as follows:
1. SF 361 Transportation Discrepancy Report (TDR). SF 361 is used for notifying or
confirming notification of damages to material while in transit. SF 361 will be prepared in
accordance with AR 55-38/NAVSUPINST 4610.33C/AFJI 24-228/MCO P4610.19/DLAR
4500.15.
2. SF 364 Supply Discrepancy Report (SDR)/Report of Discrepancy (ROD). SF 364 is used
for reporting, adjusting, and accounting for supply (item) discrepancies; packaging and supply
item identification marking deficiencies; and lost or damaged parcel post shipments. SF 364 will
be prepared in accordance with DLAR 4140.55/AR 735-11-2/SECNAVINST 4355.18/AFJM 23-
215.
SECTION VIII. HAZARDOUS MATERIALS RECEIPT PROCESSING PROCEDURES
manuals and regulations will apply when processing receipts of hazardous materials. In addition,
all system requirements pertaining to report performance criteria, adjustment actions, etc., will
apply.
3.27 In the Event an HCC Has Not Been Assigned. In the event an HCC has not been
assigned, and there are indications that the item may in fact be hazardous (e.g., special
requirements codes, type cargo codes, transportation compatibility codes, labels, etc.),
appropriate procedures will be followed to obtain a valid HCC and enter it into the appropriate
system. Assistance on HCC assignment may be obtained from the service focal points listed in
3.28 How to Obtain an HCC. The HCC will be obtained from the local on-line data base or
from the DoD HMIS. If an HCC is not available from either of these sources, or if the HCC is
determined to be incorrect, the data should be challenged according to established procedures. If
an HCC is needed immediately, a temporary HCC may be assigned in accordance with the
following procedures:
A. For packages to which a DOT label has been affixed, refer to appendix D, table D-1.
B. For packages reflecting precautionary label text as recommended by ANSI Z129.1, refer to
C. For material listed in Title 29 CFR, part 1910, subpart Z, refer to appendix D, table D-3.
D. Pesticides that do not have a DOT label attached to the shipping package or container will
be assigned a temporary HCC T5. Refer to appendix B. If a DOT label is attached to a pesticide
container, refer to appendix D, table D-1. If the pesticide is not packaged for shipment, a
temporary HCC T4 will be assigned.
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