2. Minimizes materials handling equipment (MHE) operations.
3. Confines unloading operations to areas of the installation where experienced supervisory
and other personnel are likely to be available to respond to leakage or spills.
B. Any MSDSs arriving with the freight must remain with the material until it arrives at the
actual warehouse receipt area to assure that workers are fully aware of what they are handling
during the receipt process. Also, this will assure that the MSDS will be forwarded to the HMIS
focal point for entry into the HMIS if needed.
3.11 Security Personnel Responsibility. Security personnel should, upon arrival of transport
vehicles, conduct a visual inspection of the conveyance for evidence of leaks or the presence of
odors that might be indicative of damage. This inspection will include a review of shipping
papers and an identification of placards that may have been affixed to the exterior of the
conveyance. If a placard has been affixed, personnel should determine from the vehicle operator
the exact location of the hazardous materials on the conveyance. When it is determined that the
material can be off-loaded without double handling, the shipment may be spotted directly at the
appropriate storage area designated for the hazard class or division involved.
3.12 Visual Inspection. If the visual inspection discloses evidence of suspected leakage or
spills, no effort will be made to open the conveyance for further investigation. Damaged
containers must be repaired or overpacked before further transportation is authorized. Personnel
will, under no circumstances, insist that the carrier remove damaged hazardous materials from
the confines of the installation. Personnel will immediately notify the appropriate office in
accordance with the installation spill plan. Spill Response Team deployment, package repair or
overpack, or other disposition of the material must be completed before the conveyance is
permitted to proceed to the storage area, central receiving, or returned to the supplier.
SECTION VI. REPORTS OF HAZARDOUS MATERIALS INCIDENTS
3.13 Regulatory Requirements. There is a voluminous and complex array of federal reporting
requirements that are applicable during a hazardous materials incident. In addition, personnel
must comply with all state and local reporting mandates. When such incidents occur during the
course of transportation, the requirements of 49 CFR 171.15 and 171.16 are applicable and will
be followed as a minimum. Individual service/agency regulations that may be applicable will be
followed as appropriate. For the purposes of this publication, transportation includes loading,
unloading, and temporary holding while under active shipping papers.
3.14 Notification Responsibility. Notification responsibility will be determined on the basis of
circumstances. If a hazardous substance or etiologic agent is released during off-loading
operations performed by carrier representatives, notification of the DOT is a carrier
responsibility. If, however, the release occurs during off-loading by noncarrier/ receiving
personnel, or after release of the carrier's vehicle, notification is the responsibility of the
installation commander, or designated representative, in accordance with Title 49 CFR. Under
the circumstances described above, the release is likely to occur on military property so it is in
the best interest of the facility to assure that the notification is made regardless of who has the
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